Privacy Policy – Paperperfect AI

Terms of Service & Privacy Policy

Effective Date: 01 February 2025

Please read these Terms and Conditions (together termed as “Terms” or “Agreement”) carefully before using PaperPerfect (hereinafter referred to as “Platform”, “Product” or “Service”). These Terms govern your access and use of the Platform, which is operated by Cabin-O, 1st floor, Innov8, Suman Business Park, Kalyani Nagar, Pune, Maharashtra 411006 and its successors, assigns, affiliates, subsidiaries, joint ventures, merged entities, or any other entity, whether existing now or formed in the future, that may owe or be responsible for the operation of the Platform (hereinafter referred to as “we,” “us,” “our” or “Company”)

These Terms are a binding contract between the User (hereinafter referred to as “User”, “you” or “your”) and the Company.

The Company and the User may be referred to individually as a “Party” and collectively as “Parties”.

1. Definitions

1.1. “Content” shall mean and include any type of media including but not limited to text, audio or video files, presentations etc. uploaded to the Platform by a User or the Company.

1.2. “Email Correspondence” may include, but is not limited to, the sending and receiving of text-based messages, attachments, images, documents, and hyperlinks through email addresses associated with the Parties involved, specifically the email ID provided by the User at the time of registration, which shall be considered the official email ID of the User for the duration of this Agreement.

1.3. “Service” shall mean and include pre-publishing services encompassing a diverse range of assistance provided to authors and content creators before their work is submitted for publication. The services include but are not limited to content refinement, verification, optimization to ensure readiness and compliance with publishing standards along with objectives.

1.4. “User Account” shall mean the personal account provided by Platform to the User on the Platform after the User’s registration.

2. Registration

2.1. During the registration process, the User must provide certain basic information. All information must be true and complete.

2.2. Upon fulfilling the registration requirements, an account will be created for the User.

2.3. The User shall keep the login information, and especially the chosen password, confidential and not disclose it to any third party. Any abuse or suspected abuse of login details shall be reported to Platform immediately.

3. Eligibility

By registering on the Platform by means of an User Account, the User represents and warrants that:

3.1. As an individual, the User is at least 18 (eighteen) years or is of legal age to form a binding contract under applicable laws.

3.2. As an individual, the User is in full legal capacity and sufficient authorizations to enter these Terms.

3.3. User has not been previously suspended or removed from using the Platform or the Services.

3.4. User does not have an existing User Account on this Platform.

3.5. The Platform has the right to provide, modify or terminate, at its discretion, Services; and allow or prohibit some Users’ use of any Services.

3.6. User represents and warrants that the User will comply with all laws that apply to the User, the User’s use of the Platform and actions and omissions that relate to the Platform. If the User’s use of the Platform is prohibited by applicable laws, then the User is not authorized to use the Platform. We will not be responsible for the User using the Platform in a way that is a violation of any law.

3.7.The Platform reserves the right to terminate this Agreement and/or restrict User’s access to the Platform if there are reasonable grounds to believe such actions are necessary.

4. Restrictions

The User may use the Platform only for lawful purposes and in accordance with these Terms. The User agrees not to use the Platform:

4.1. To upload and distribute insulting, abusive, offensive, racist, threatening, youth protection law infringing, pornographic, personal rights infringing, promoting violence or sedition, inciting criminal acts, providing instructions on how to commit criminal acts or services that involve pornographic and/or erotic Content or any other illegal Content.

4.2. To upload and distribute Content that has been copied, in whole or in any part, from any other protected work or material without the permission of the respective copyright owner.

4.3. To upload and distribute Content that affects or infringes the rights of any third party, in particular, personal rights, copyrights, or other intellectual property rights or any other third-party rights.

4.4. To upload and distribute Content that contains personal, confidential, or non-public information.

4.5. To contact other Users of the Platform to buy or sell any products or services except where it is explicitly allowed by the Platform.

4.6. To allow access or sell or otherwise transfer the User Account or share access details such as login ID or password of the User account with another person; or

4.7. Use any device or software that interferes with the proper working of the Platform.

5. Feedback

5.1. You may from time to time provide Company with suggestions, ideas or other feedback regarding the Services (“Feedback”) via Email Correspondence. Both Parties agree that Company shall own such Feedback and is entitled, but not obligated, to use, develop and exploit it in any manner, without restriction or duty to compensate or seek permission from the User.

6. Procedure for making Claims of Copyright Infringement

6.1.If you believe that your copyrighted work has been copied and posted on our Platform in a way that constitutes copyright infringement, please submit a Digital Millennium Copyright Act (“DMCA”) takedown notice to us at support@paperperfect.ai.

6.2.Your notice must include the following information:

•A physical or electronic signature of a person authorized to act on behalf of the copyright owner.

•A description of the copyrighted work that you claim has been infringed.

•A description of where the infringing material is located on our Platform.

•Your contact information, including your name, address, phone number, and email address.

• A statement under penalty of perjury that you believe in good faith that the use of the copyrighted material is not authorized by the copyright owner, its agent, or the law.

• A statement that the information in your notice is accurate and that you are the copyright owner or authorized to act on the copyright owner's behalf.

•6.3. Upon receipt of a valid DMCA takedown notice, we will initiate a thorough investigation in accordance with the notice. Once we are satisfied with the veracity of the claims made in the notice, we will take the necessary actions to remove the infringing material from our Platform. Simultaneously, we will notify the user responsible for posting the infringing material about the takedown proceedings.

6.4.If you believe that your material has been removed in error, you may submit a counter-notification to us at support@paperperfect.ai. Your counter-notification must include the following information:

• A physical or electronic signature of a person authorized to act on behalf of the copyright owner.

• A description of the material that has been removed and the location where it was originally posted on our website or app.

• A statement under penalty of perjury that you believe in good faith that the material was removed in error.

• Your contact information, including your name, address, phone number, and email address.

6.5. Upon receipt of a valid counter-notification, we will initiate a thorough investigation in accordance with the notice. Once we are satisfied with the veracity of the claims made in the notice, we will restore the removed material to our Platform.

7. Indemnification

7.1.User agrees to indemnify and hold harmless the Platform and the Company from and against any claims, actions, proceedings, investigations, demands, suits, costs, expenses and damages (including attorneys’ fees, fines or penalties imposed by any regulatory authority) arising out of or related to:

1) The User’s use of or conduct in connection with the Platform.

2) The User’s breach or enforcement of these Terms; or

3) The User’s violation of any applicable law, regulation, or rights of any third-party during use of the Platform.

7.2. If the User is obligated to indemnify the Platform and the Company pursuant to these Terms, the Platform and the Company will have the right, in its sole discretion, to control any action or proceeding and to determine whether the Platform and the Company wishes to settle, and if so, on what terms.

8. Intellectual Property Rights

8.1. Unless otherwise specified, all Content on the Platform is validly owned, or licensed to the Company and is protected under the applicable copyright, trademark, design, and other applicable laws. All logos, trademarks, service marks, and logos of the Company and others used on the Platforms, displayed on the Platform, are validly owned, or licensed to the Company and their respective owners. The User shall not copy, imitate, or use them without our prior written consent.

8.2. The Platform may, at places, include third-party intellectual property including the software used for Services provided by the Platform. The Platform is operating these Services, and properties, by way of valid and effective contractual arrangements, which are binding on the Platform, and by extension, the Users, are bound by such restrictions. The User is permitted limited license rights to use, access, and download the Platform only for the User’s personal and non-commercial use. Users are prohibited from integrating the Platform into any workflows or processes used for commercial purposes, including but not limited to, any processes related to business operations, services, products, or revenue generation. Users are also prohibited from integrating the Platform into any workflows or processes used for non-commercial purposes, including but not limited to, educational, research, or personal use.

9. Disclaimer and Limitation of Liability

9.1. The User expressly acknowledges and agrees that use of the Services and the Platform is at the User’s sole risk. The Services and the Platforms are provided on an ‘as is’ and ‘as available’ basis. Although we make our best efforts to provide high-quality Services to all our Users, to the fullest extent allowed by law, we expressly disclaim and waive all warranties and conditions of any kind, whether expressed or implied, including, but not limited to the warranties of merchantability, title, fitness for a particular purpose and/or non-infringement. We make no warranty that the Services or the Platform will meet the User’s requirements or that the Services or User’s access to the Platform will be uninterrupted, timely, accurate, or reliable; nor do we make any warranty as to the permanent availability of any information and/or that may be stored or transferred through the Services or the Platform.

9.2. To the maximum extent permitted by law, we will not be liable in any way for any loss or damage suffered by the User through use of or access to this Platform, or our failure to provide this Platform. Our liability for negligence, breach of contract, or contravention of any law because of our failure to provide this Platform or any part of it, or for any problems with this Platform, which cannot be lawfully excluded, is limited, at our option and to the maximum extent permitted by law.

9.3. Subject to applicable law, we shall not be liable for any incidental, special, punitive, consequential, or similar damages or liabilities whatsoever arising out of Services, any performance or non-performance of Services or any product provided by us, whether under contract, statute, strict liability or other theory even if we are advised of the possibility of such damages.

9.4. Our aggregate liability to any User in no event shall exceed the fees paid by such User during the 3 (three) months immediately preceding the date of claim for any direct, indirect or consequential loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with the User’s usage of the Services offered on the Platform.

9.5. Notwithstanding anything to the contrary, we shall not be obligated to make any payment or take any other action under these Terms if we believe in good faith that such action may constitute a violation, or contribute to any violation, of any applicable law and we shall not be liable to the User for any claims, losses, or damages arising from our exercise of its right provided herein.

9.6. The Company shall not be liable for any indirect, incidental, or consequential damages arising from the cancellation or refund of any subscription.

10. Assignment

10.1. The User shall not assign or transfer any right or obligation that has accrued to the User under these Terms, and any attempt by the User to assign or transfer such rights and obligations shall be null and void. We may assign, novate, or transfer any or all rights and obligations that accrued in our favor under these Terms, at our sole discretion, to our subsidiaries, affiliated entities, or any other third party without any restriction.

11. Availability and Maintenance

11.1. The Platform shall implement appropriate measures to ensure the continuous availability and error-free functionality of the Platform. However, the User acknowledges that for technical reasons and due to the dependence on external influences, the Platform cannot guarantee the uninterrupted availability of the platform.

11.2. The Platform will occasionally carry out maintenance tasks to ensure the functionality or extension of the Platform. These tasks may lead to a temporary impairment of the usability of the Platform. Wherever possible, the Platform shall carry out the maintenance tasks during periods of low use.

12. Data Protection

12.1. For comprehensive information on how the Platform collects, processes or uses Personal Data in the context of the Agreement and the usage of the Platform, please refer to Platform’s Privacy Policy.

13. Changes to the Terms

13.1 The Company has the right to introduce additional functionality to the Platform and add corresponding rules to the Terms. The Company shall announce these changes to the user by email correspondence.

13.2 The Company shall inform the User in the notice of the User’s right to object, its requirements and consequences. If the User objects to the changes, the contractual relationship shall be continued under the most recent version of the Terms before the change. In such a case, the Company reserves the right to terminate the contractual relationship with effect to the next possible date.

13.3 Otherwise, a change of the terms of use is possible at any time with the consent of the User.

14. Term and Termination

The term of this Agreement commences with the User’s registration under Clause 2 and shall continue till terminated, as per the following clauses.

14.1. Termination by Either Party: This Agreement may be terminated by either Party, namely the User or the Platform, at any given time.

14.2. User’s Termination: The User holds the privilege to terminate this Agreement by initiating the process of account deletion on the Platform. Upon the successful deletion of their account, this Agreement shall be considered terminated from the User’s end.

14.3. Platform’s Termination with Notice: The Platform reserves the right to terminate this Agreement, provided that prior notice is duly communicated to the user through Email Correspondence.

14.4. Outstanding Balances: In the event of the User opting for account deletion, the Platform retains the authority to settle any outstanding balances, if there are any unpaid fees or dues at the time of such account deletion. The User is responsible for any pending financial obligations, which will be calculated and communicated to them during the account deletion process.

15. Refund and Cancellation Policy

The term of this Refund and Cancellation Policy commences upon the User's subscription purchase and shall remain in effect until terminated in accordance with the cancellation provision described in this policy.

15.1. The Company offers both annual and monthly subscription plans. You may cancel your Subscription at any time, subject to the following terms:

Annual Subscription:

i If you cancel your annual subscription within 7 calendar days of purchase, you will be eligible for a full refund, exclusive of applicable taxes.

ii Cancellation requests made after the 7 calendar days period will not be eligible for a refund. Your annual subscription will continue until its expiration date.

Monthly Subscription:

i If you cancel your monthly subscription within 7 calendar days of purchase, you will be eligible for a full refund.

ii Cancellation requests made after the 7 calendar days period will not be eligible for a refund. Your monthly subscription will continue until its expiration date.

15.2. To cancel your Subscription, you must navigate to the "Billing" page in your account.

15.3. Refunds will be processed to the original payment method used during the Subscription purchase. Please allow 7 business days for the refund to be processed and credited to your account.

15.4. If you encounter any issues or require assistance with the cancellation process, please contact our customer support team by email at support@paperperfect.ai.

15.5. After the respective cancellation period has passed (7 calendar days for annual and monthly subscriptions), no refunds will be issued, and your subscription will remain active until its expiration.

15.6. The Company reserves the right to modify or update this Policy at any time. Any changes will be posted on this page, and the updated Policy will be effective immediately upon posting. By continuing to use the Subscription services after such modifications, you agree to the revised Policy.

16. Governing Law and Dispute Resolution

16.1. This Agreement and any dispute arising out of or in connection with it (including non-contractual disputes or claims) shall be governed by the laws of, and without regard to conflict of law rules or rules requiring construction against the drafter, the United States of America, and any dispute must be brought within a court of competent jurisdiction within Delaware, U.S.A. However, the Platform, at its sole discretion, may choose to initiate legal proceedings in any other jurisdiction, if deemed appropriate.

16.2. Subject to the Parties right to seek interim reliefs(s), any dispute arising out of or relating to this Agreement, or the breach thereof, whether occurring while this Agreement is in effect or thereafter, shall be submitted to arbitration in accordance with the arbitration rules under the Federal Arbitration Act, 1925.

17. Force Majeure

17.1. The Company shall not be liable for any failure to perform its obligations under Agreement if such failure is caused by a force majeure event. For the purposes of these clause, a ‘force majeure event’ shall mean any event or circumstance beyond the reasonable control of the affected Party, including but not limited to acts of God, war, terrorism, natural disasters, epidemics, pandemics, strikes, labor disputes, Governmental actions, international sanctions, power failures, internet or telecommunication disruptions, or any other event deemed beyond its control. In case of a force majeure event that affects the performance of the Company and its obligations under this Agreement, the Company shall promptly notify the Users in writing, providing details of the force majeure event and the expected impact on its performance.

Privacy Policy

Privacy Policy PaperPerfect (hereinafter referred as the “Platform”, “Product” or “Service”), operated by Icodex Publishing Solutions Pvt. Ltd. having correspondence address of Cabin-O, 1st floor, Innov8, Suman Business Park, Kalyani Nagar, Pune, Maharashtra 411006 and its successors, assigns, affiliates, subsidiaries, joint ventures, merged entities, or any other entity, whether existing now or formed in the future, that may own or be responsible for the operation of the Platform (hereinafter referred to as “we,” “us,” “our” or “Company”), is committed to managing personal data lawfully, ethically, and with the highest standards of professionalism and responsibility.

We have provided the information below to help you understand how Platform collects, uses and discloses personal data, and how you can exercise choices and rights over your personal data.

By using Platform, you are subject to the terms and conditions of the Privacy Policy.

1. Definitions

1.1. “Individual” or “Individuals” refers to a natural person, a human being, who can be identified or is identifiable through data or information, either directly or indirectly, as defined within data protection and privacy regulations and laws.

1.2. “Legitimate Purpose” refers to a lawful and justified reason for collecting, processing, or using personal information or data and signifies that the data processing activities undertaken by the Company are based on a genuine and legal need, such as fulfilling a contract, complying with legal obligations, protecting vital interests, pursuing legitimate interests, or obtaining the clear and informed consent of the data subjects. Legitimate Purpose ensure that personal data is handled responsibly, ethically, and in accordance with applicable data protection and privacy laws, maintaining a balance between individual privacy rights and the legitimate interests of the Company.

1.3. “Processing” refers to any operation or set of operations performed on personal data, such as collection, recording, organization, structuring, storage, retrieval, alteration, consultation, use, disclosure, erasure, or destruction.

1.4. “Service” shall mean and include pre-publishing services encompassing a diverse range of assistance provided to authors and content creators before their work is submitted for publication. The Services include but are not limited to content refinement, verification, optimization to ensure readiness and compliance with publishing standards along with objectives.

2. How do we process Personal Data?

2.1. Personal data means any information relating to an identified or identifiable Individual. The types of personal data that we process are determined by how Individuals interact with us and the Services that we provide. The types of personal data that we process include:

2.1.1. Identifiers, such as name, email address, username, IP address, institution identification number (e.g., student ID) or government-issued identification number (e.g., Social Security Number).

2.1.2. Contact information, such as email address, postal address, telephone number.

2.1.3. Demographic information, such as age or gender.

2.1.4. Commercial information about how Individuals engage with us, such as purchase history and subscription information.

2.1.5. Financial information, such as a credit or debit card number bank account details, digital wallet credentials (e.g., Paytm, PayPal), cryptocurrency wallet addresses, electronic payment transaction history or scholarship information.

2.1.6. Academic or professional information, such as publications, work history, education history, expertise.

2.1.7. Engagement information, such as comments, feedback, posts, enquiries, and communications.

2.1.8. Images, such as closed-circuit television if visiting our office locations.

2.1.9. Platform activity information; and

2.1.10. Preferences, such as communication, language, or marketing.

2.2. Some of the personal data that we process may constitute sensitive personal data, which can be defined differently according to each country’s local data protection laws. We will only process such sensitive personal data where this is necessary to fulfil a Legitimate Purpose.

3. How, where and in what manner is the personal data collected?

3.1. Data Gathering Overview: We collect personal data directly from Individuals who use our Services or communicate with us. Personal data gathered also includes data collected by third-party analytics providers that may include internet protocol address, browser preferences and configurations, device identifiers, internet service provider, pages visited before and after using the Platform, interactions with Platform content, operating system, clickstream data, location data, and/or other usage details. All information that we ask for is mandatory unless it is indicated as being optional. If mandatory information is not provided, we will be unable to provide the Service in the correct manner that is desired, and we take no responsibility for an undesired outcome.

3.2. Data Collection Methods: We value your privacy and want you to understand how we collect your data. When you interact with our Platform, we may collect information through various methods, such as cookies, web beacons, and forms. Cookies are small text files that are stored on your device and help us track your interactions with our Platform. Web beacons (also known as tracking pixels or pixel tags) are small, transparent images embedded in web pages or emails that allow us to monitor user actions. When you voluntarily provide information through forms on our website, we securely store that data. We may also collect data through third-party analytics providers. Rest assured, we only collect personal data that is necessary to improve your experience on our Platform and provide you with the services you have requested. Your privacy and security are important to us, and we are committed to safeguarding your information.

3.3. Data Integration: We reserve the right to combine your personal data with other data we may have in our possession. This helps us to provide a more comprehensive understanding of user interactions with our Platform.

3.4. General Data Usage: We use the data to enable Platform functionality, understand Platform interaction trends, gather demographic insights about our user base, personalize user experiences, and otherwise administer and improve our Platform and Services. While we do not currently respond to “do not track” browser signals, users have several options to exercise choices about cookies and tracking technologies.

4. Do we receive personal data from external sources?

4.1. We obtain personal data from various external sources, including but not limited to our business partners with whom we collaborate to deliver our Services, advertising and marketing agencies, digital and social media agencies, data brokers, analytics providers, academic institutions, proprietors of journals, societies, and akin organizations, search data providers, third parties who may recommend potential authors, reviewers, editors, or contributors, as well as credit reference agencies. Furthermore, we gather information from publicly accessible sources, such as data available in public databases and content on social media platforms.

4.2. In the event that you opt to register and log in using a third-party account, which functions as an identity service (such as your Facebook or Google account), please be aware that the authentication of your account is managed by the respective third party. When you grant permission for your Platform account to be linked to your third-party account, Platform will collect specific details, including your name, email address, and any additional information that you explicitly consent to share with us during the account linkage process.

5. How do we use personal data?

5.1. For administering our Services: Our responsibilities in managing our Services encompass two primary objectives. Firstly, we diligently adhere to the Terms & Conditions as agreed with Individuals. Secondly, we assume the responsibility for the maintenance and support of the Services we deliver.

5.2. For marketing and communication: In the realm of marketing and communication, we engage in several activities. These activities encompass informing you about our programs and events, such as webinars and contests. We also promote our Platform and Services. We listen and respond to your questions and requests, and we try to make our Platform and Services match what you like.

5.3. For developing our services: We work on making our Services better in two ways. First, we regularly check and improve our business, including our Platform, Services, and how we talk to you. We also come up with new features and services and see if our ads and promotions are working well. We also look at data to help with our business decisions.

5.4. For business management and safety: We have some important goals for managing our business. We are committed to fairness and diversity, so we might look at data like gender to make sure everyone is treated equally. We also watch out for anything suspicious or against our rules to keep our platform safe. We follow the law and rules that apply to us.

5.5. For automated decisions: We avoid rendering significant determinations concerning Individuals solely through automated processes, devoid of human oversight. Should such a circumstance ever arise, we shall provide a comprehensive account of the decision-making process, its implications, and the avenue for Individuals to request human review. .

5.6. For other uses with your permission: We may use your information for other reasons. We shall seek your consent as a preliminary step, or we shall have a substantial justification, such as a legal obligation, before proceeding.

5.7. De-Identification of data: We possess the capability to aggregate, transform, or anonymize data to an extent where it no longer contains information that can ascertain your identity.

6. What is our policy related to cookies and tracking technologies?

6.1. Cookies are small text files that are placed on your device when you visit a website. Cookies can be used to collect information about your browsing activity, such as the pages you visit, the links you click, and the searches you perform. Cookies can also be used to remember your preferences and settings.

6.2. We use the following types of cookies on our Platform:

6.2.1. Essential cookies: These cookies are necessary for the Platform to function properly. For example, essential cookies may be used to remember your login information or to keep track of the items in your shopping cart.

6.2.2. Performance cookies: These cookies collect information about how you use the Platform, such as the pages you visit and the time you spend on each page. We use this information to improve the Platform’s performance and usability.

6.2.3. Functional cookies: These cookies allow the Platform to remember your preferences and settings, such as your preferred language or location. This helps us to provide you with a more personalized experience.

6.2.4. Advertising cookies: These cookies are used to deliver targeted advertising to you. We may use advertising cookies to track your browsing activity across different websites and to build a profile of your interests. This information is then used to select and deliver advertising that is relevant to you.

6.3. We use cookies for a variety of purposes, including:

6.3.1. To improve the Platform’s performance and usability.

6.3.2. To personalize your experience on the Platform.

6.3.3. To deliver targeted advertising to you; and

6.3.4. To conduct research and analytics.

6.4. You can control the use of cookies in your browser settings. Most browsers allow you to block all cookies or to only allow certain types of cookies. You can also delete cookies that have already been placed on your device. Please note that disabling cookies may prevent you from using some of the features of our Platform.

7. Under what circumstances, we share personal data?

7.1. We may share personal data with our subsidiary and affiliate companies for the purposes described in the “How do we use personal data?” section above.

7.2. We may share personal data with service providers that perform services on our behalf. Before we share personal data with any service provider, they must agree to comply with applicable laws, maintain strong data security, and only process personal data as we instruct.

7.3. We may share personal data with certain partners, including:

7.3.1. Where a third party such as an academic institution, school, employer, business or other entity provides you with access to the Platform or Service, we may share information regarding your usage of the Service, results of assessments taken, and other information you input into the Service.

7.3.2. Where you participate in a program or event in which we partner with third parties (such as a webinar, conference, or promotional event), we may share your information with the sponsor of that program or event.

7.3.3. Where you have access to our content or Platform, or you have chosen to receive electronic alerts about journals, or your contribution to one of our journals or other works has been accepted for publication, we may share your information with the organization(s) associated with such content or platform (for example, the journal owner or a society).

7.3.4. Where your information is part of the published content to which Platform is providing access.

7.3.5. Where we use advertising partners to serve ads and/or collect certain information when you visit our Platform to provide advertisements about goods and services likely to be of greater interest to you.

7.3.6. Where, even if not described above, you have consented to disclosure, or we have a lawful and legitimate business reason for disclosure.

7.4. We will share personal data with other third parties where we have a good faith belief that disclosure is necessary to comply with the law or with legal process, to protect and defend our rights and property, to protect the safety or property of our users or the general public, or to protect against misuse or unauthorized use of our Platform and Services. We may also share personal data in connection with corporate transactions, such as a transfer of a journal or other assets, merger, acquisition, consolidation, or change of control.

7.5. Platform does not sell personal data to other organizations.

8. How do we safeguard international transfers?

8.1. We may transfer your personal data to other countries, including countries that do not have the same level of data protection as the United States or the European Union. When we transfer your personal data to another country, we will take steps to protect your personal data, such as:

8.1.1. Entering into (1) a data transfer agreement; or (2) a general agreement also containing import clauses related to data transfer along with attached safeguards, with the recipient of your personal data that requires the recipient to protect your personal data in accordance with applicable laws and regulations.

8.1.2. Using encryption or other security measures to protect your personal data during transit.

8.1.3. Limiting the types of personal data that we transfer.

8.2. By using our Platform, you consent to the international transfer of your personal data in accordance with this clause.

9. For how long do we retain your personal data?

9.1. We keep personal data for as long as necessary to carry out the purposes described above, to resolve disputes, and for any additional period required by law (e.g., reporting or accounting obligations).

10. How do we secure your personal data?

10.1 The security, integrity, and confidentiality of personal data is of paramount importance to the Platform. We have implemented technical, administrative, and physical security measures that are designed to protect personal data from unauthorized access, disclosure, use, modification and destruction. Please note that despite our best efforts, the transmission of information over the internet lacks absolute security. While we deploy our tools to safeguard your personal data, we cannot provide a complete assurance regarding the security of personal information transmitted to our Platform.

11. How do we protect data related to students?

11.1. We do not knowingly collect, use, or disclose information from or about a child under 18 years old without the prior consent of their parent or guardian. If you are a minor under applicable law, you should not use the Platform or Services for any purpose without first obtaining consent from your parent or guardian.

11.2. If the parent/guardian would like to review any personal data that we have collected from your child, or to request the deletion of such information, or to request that there be no further collection or use of the child’s information, or if there are any questions about these information practices, please contact us at support@paperperfect.ai.

12. What are your rights under the data privacy laws?

12.1. The rights provided by data privacy laws vary by geographical location, and we will respond to requests as required by relevant laws. You will not receive discriminatory treatment from us if you choose to exercise any of your rights. These laws typically include your right to ask for:

12.1.1. Access to the personal data we have about you.

12.1.2. An electronic copy of the personal data we have about you.

12.1.3. Correction of any errors in your personal data.

12.1.4. Deletion of your personal data; and

12.1.5. Restrictions or objections to how we process your personal data.

12.2. You also have the right to lodge a complaint with a supervisory authority. However, we would encourage you to contact us first so that we try to resolve your concerns.

12.3. To exercise your rights, you can submit a request to the Data Privacy Team by email at support@paperperfect.ai. Only you, your authorized representative, or you on behalf of your child may submit a request. For the protection of Individuals’ personal data, we will only process your request if we can reasonably verify that you are, or are the authorized representative of, the person whose personal data we hold.

12.4. When you submit a request, we may ask for more information to verify your identity and to help us comply with your request. If we cannot fulfil your request for any reason, an explanation will be provided. We do not typically charge for the exercise of Individual rights, but we reserve the right to apply a charge in exceptional cases if there is a business need and in compliance with relevant data privacy laws.

12.5. If you have given your consent to processing, you can withdraw that consent at any time. If you wish to review or change your marketing preferences, you can use the “opt-out” or unsubscribe mechanism provided within the communications that you receive from us or submit an email request to support@paperperfect.ai. You may still receive necessary transactional communications if you engage with our Platform or Services.

12.6. f you have any questions or comments about Platform’s use of your personal data, or if you wish to submit a complaint, please email us at support@paperperfect.ai.

13. Does this privacy policy cover third-party websites?

13.1. Platform or Services may include links to third-party websites not owned by the Company. When using such links, please be aware that any third-party websites is subject to its own privacy and data protection policies and is not covered by this Privacy Policy.

14. How often do we update this privacy policy?

14.1. We periodically review this privacy policy to ensure it is up-to-date. Any changes to the privacy policy will be posted on this page and will become effective as of the Effective Date below.

14.2. If we make a material change in the way we collect, use, or share personal data, we will post a prominent notice or provide other notice as required by law.

14.3. If required, we may request your updated consent to enable us to continue processing. We encourage you to periodically review this page for the latest information on our privacy practices.

Disclaimer

This Privacy Policy is provided for informational purposes only and does not constitute a legally binding agreement. While we have made every effort to ensure the accuracy and completeness of the information contained herein, it is subject to change and may not cover all possible scenarios. Your use of our Platform, Services, Products and provision of personal information are governed by the Terms and Conditions and any applicable laws or regulations.

This Privacy Policy does not create any contractual or legal rights between you and the Company. If you have specific legal concerns or questions about your privacy rights, please consult legal counsel.

We reserve the right to modify, update, or revise this Privacy Policy at our discretion. We recommend that you review this policy periodically to stay informed about how we collect, use, and protect your personal information. Your continued use of our Services after any changes to this policy signifies your acceptance of those changes.

If you have any questions or concerns regarding our Privacy Policy or our data practices, please contact us via support@paperperfect.ai.